ASHFORD PARISH COUNCIL
PARISH CLERK: MRS SUE SQUIRE, HAXLEA, 2 THREEWAYS, BRATTON FLEMING, BARNSTAPLE, DEVON. EX31 4TG.
TEL: 01598 710526. E-MAIL: sue@suesquire.com
CHAIRMAN: Councillor Philip Hughes, Firs Croft, Strand Lane, Ashford, EX31 4BY.
Tel: 01271 345378
TO ALL COUNCILLORS:
You are hereby summoned to a Parish Council Meeting by Zoom on Friday, 31 July 2020 at 7.30pm.
The meeting is being held remotely due to the coronavirus pandemic where social distancing must be observed and gatherings of people currently not allowed.
The Agenda is detailed below.
Sue Squire, Parish Clerk. 25 July 2020
No.
Item
1.
Representations from the public. Representations are requested in written form for circulating to Councillors ahead of the meeting, due to time restriction.
Members of the public are welcome to join the Zoom meeting and are invited to contact the Chairman (details above) to make arrangements for the joining instructions.
2.
Apologies.
3.
Declarations of Interest.
4.
Approval of the Minutes of the meeting held on 16 July 2020.
5.
Finance.
5.1 To authorise the following payments:
Mrs S Squire Post dated cheque for August salary due to recess Redacted due to GDPR
HMRC Post dated cheque for PAYE due to recess £40.40
Mr P Hughes Reimbursement for Zoom subscription for one year £143.88
DALC Balance of subscription due to confusing Invoice. £41.72 paid. Balance due £29.62
5.2 Approval the accounts for the year ended 31 March 2020
2019/20 Audit.
5.3 Approval of the Annual Governance and Accountability Return Section 1 – Annual Governance Statement
5.4 Approval of the Annual Governance and Accountability Return Section 2 – Accounting Statements
5.5 Approval of the Certificate of Exemption Part 2.
Ashford Parish Council is permitted to exempt itself as the income / expenditure is below the threshold of £25,000 for smaller authorities .
5.6 Approval of the 2019/20 Statement of Internal Control
All the above documents has been sent to Councillors ahead of the meeting to study, together with accompanying paperwork for the forthcoming audit comprising:
Planning.
6.1 At the time of preparing the Agenda, there were no Planning Applications to consider.
6.2 Planning Correspondence. At the time of preparing the Agenda, there was no planning correspondence to consider.
7.
Items to discuss.
7.1 Section 106 funding.
7.2 Telephone box in Strand Lane.
8.
Date of next meeting by Zoom. Thursday, 17 September 2020 at 7.30pm.
PARISH CLERK: MRS SUE SQUIRE, HAXLEA, 2 THREEWAYS, BRATTON FLEMING, BARNSTAPLE, DEVON. EX31 4TG.
TEL: 01598 710526. E-MAIL: sue@suesquire.com
CHAIRMAN: Councillor Philip Hughes, Firs Croft, Strand Lane, Ashford, EX31 4BY.
Tel: 01271 345378
TO ALL COUNCILLORS:
You are hereby summoned to a Parish Council Meeting by Zoom on Friday, 31 July 2020 at 7.30pm.
The meeting is being held remotely due to the coronavirus pandemic where social distancing must be observed and gatherings of people currently not allowed.
The Agenda is detailed below.
Sue Squire, Parish Clerk. 25 July 2020
No.
Item
1.
Representations from the public. Representations are requested in written form for circulating to Councillors ahead of the meeting, due to time restriction.
Members of the public are welcome to join the Zoom meeting and are invited to contact the Chairman (details above) to make arrangements for the joining instructions.
2.
Apologies.
3.
Declarations of Interest.
4.
Approval of the Minutes of the meeting held on 16 July 2020.
5.
Finance.
5.1 To authorise the following payments:
Mrs S Squire Post dated cheque for August salary due to recess Redacted due to GDPR
HMRC Post dated cheque for PAYE due to recess £40.40
Mr P Hughes Reimbursement for Zoom subscription for one year £143.88
DALC Balance of subscription due to confusing Invoice. £41.72 paid. Balance due £29.62
5.2 Approval the accounts for the year ended 31 March 2020
2019/20 Audit.
5.3 Approval of the Annual Governance and Accountability Return Section 1 – Annual Governance Statement
5.4 Approval of the Annual Governance and Accountability Return Section 2 – Accounting Statements
5.5 Approval of the Certificate of Exemption Part 2.
Ashford Parish Council is permitted to exempt itself as the income / expenditure is below the threshold of £25,000 for smaller authorities .
5.6 Approval of the 2019/20 Statement of Internal Control
All the above documents has been sent to Councillors ahead of the meeting to study, together with accompanying paperwork for the forthcoming audit comprising:
- Annual Governance and Accountability Return 2019/20 Addendum in connection with the deadline date timetable being extended due to Covid-19
- Bank reconciliation
- Explanation of variances between the 2018/19 and 2019/20 figures
- Roles of Councillors
- Exercise of Electors Rights Notice
- Land owned by the Parish Council
- Parish Council assets
Planning.
6.1 At the time of preparing the Agenda, there were no Planning Applications to consider.
6.2 Planning Correspondence. At the time of preparing the Agenda, there was no planning correspondence to consider.
7.
Items to discuss.
7.1 Section 106 funding.
7.2 Telephone box in Strand Lane.
8.
Date of next meeting by Zoom. Thursday, 17 September 2020 at 7.30pm.
Every Ashford Village household recently received an invitation to sign up to a Parish Council email communications list which will allow the Parish Council to circulate directly to residents any information that may be of interest. If you would like to be included please complete and return the form in the pre-paid envelope provided. Thank you :)
ASHFORD is a small settlement 1.5 miles from the main north Devon town of Barnstaple and when the last Register of Electors was prepared, had an adult population showing 241.
The village faces South and has very pleasant views of the River Taw as it flows along the estuary to it's confluence with the Torridge river and the Atlantic Ocean
Ashford has a different origin to other place-names called Ashford, the origin being "ash-tree enclosure" Old English æsc "ash tree" and worō / worth "enclosure".
The name was recorded as Aiscawurde in 1182.
The OS grid reference is SS5335.
It is served by North Devon Council as the Local Authority and Devon County Council.
Police: Devon and Cornwall
Fire: Devon and Somerset
Ambulance: South Western
The Parish Church is dedicated to St Peter. Church and village events, including monthly Parish Council Meetings, are held in the Church
Hall.
The village faces South and has very pleasant views of the River Taw as it flows along the estuary to it's confluence with the Torridge river and the Atlantic Ocean
Ashford has a different origin to other place-names called Ashford, the origin being "ash-tree enclosure" Old English æsc "ash tree" and worō / worth "enclosure".
The name was recorded as Aiscawurde in 1182.
The OS grid reference is SS5335.
It is served by North Devon Council as the Local Authority and Devon County Council.
Police: Devon and Cornwall
Fire: Devon and Somerset
Ambulance: South Western
The Parish Church is dedicated to St Peter. Church and village events, including monthly Parish Council Meetings, are held in the Church
Hall.
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ASHFORD COMMUNITY EVENTS
Check each section in the Leisure in Ashford menu for the upcoming programme of events TO BOOK THE CHURCH HALL - Contact Serena Hughes 01271 345378
Interested in learning how to ring Church bells? Practices at St Mary's Church in Pilton: Tuesdays at 8pm |
ASHFORD PARISH COUNCIL
COMMUNITY DEFIBRILLATOR IS SITUATED ON THE WALL OF THE CHURCH HALL, ADDER LANE. EX31 4BY
In addition to this Ashford Parish Website there is also a regular monthly 'Pilton with Ashford' Parish Magazine. Marion Sanders email: marannsan@btinternet.com is the Editor and is always looking for contributions and/or new subscribers. The publication also includes adver6s for many Parish based reliable tradesmen who by their regularly advertising finance each publication.
NOTICE OF PUBLIC RIGHTS AND PUBLICATION OF UNAUDITED ANNUAL GOVERNANCE & ACCOUNTABILITY RETURN
Details HERE and recorded in the Parish Council documents page. |
ST PETER'S CHURCH YARD MAINTENANCE
VOLUNTEERS NEEDED!!
Mark Watson has kindly agreed to co-ordinate a group of volunteers to maintain the grounds of St Peters Church - maInly grass cutting, strimming and general tidying up verges and paths. This will be a monthly task May - September, If you can offer your services, even on an occasional basis your help would be greatly appreciated.
Mark can be contacted as follows: Mobile 07917290299, Landline 01271 343833, and email ms.watson@hotmail.co.uk.
VOLUNTEERS NEEDED!!
Mark Watson has kindly agreed to co-ordinate a group of volunteers to maintain the grounds of St Peters Church - maInly grass cutting, strimming and general tidying up verges and paths. This will be a monthly task May - September, If you can offer your services, even on an occasional basis your help would be greatly appreciated.
Mark can be contacted as follows: Mobile 07917290299, Landline 01271 343833, and email ms.watson@hotmail.co.uk.